Behavioral Sciences and Social Medicine - College of Medicine

• Processes foundation disbursements, purchase orders and memberships, ensuring all documents are prepared, signed, distributed, and meet deadlines in accordance with Florida State University policies and procedures. Responsible for preparing, compiling, and maintaining records used to track purchasing and travel activity. Utilizes OMNI for processing invoices and reimbursements. Communicates directly with vendors and sales representatives during the procurement process. Serves as the travel representative for assigned faculty. Submits all travel authorizations, gathers documentation, and submits travel reimbursements. Makes all necessary travel arrangements to include hotel, flights, car rentals, etc. for faculty, staff, and students in accordance with Florida State University policies and procedures ensuring travel arrangements and reimbursements are processed in a timely manner.
• Provides direct administrative and clerical support for educational activities to include assisting faculty with updating in the Faculty Expertise and Advancement System (FEAS), preparing continuing education documents from clinical psychologist, and ensuring credit for courses. Initiates appointment paperwork for departmental volunteers and assists faculty with DIS students. Prepares tracking documents and schedules of electives taught by department. Assists with updating Blackboard, SharePoint, and departmental website.
• Supports the department Promotion and Tenure Committee with the preparation of meeting documents, maintenance of spreadsheets and the compilation and maintenance of documentation for tenure binders.
• Assists with planning and arranging department social functions, meetings, and other events to include managing guest lists, sending invitations, making arrangements for venue, food, materials needed, etc. and following up with vendors ensuring purchase orders or payment arrangements are in place. Incumbent will be required to work evening and weekend hours as needed to assist with meetings and special events.
• Assists faculty advisors with the coordination of student service-learning trips assuring all documentation are submitted and in compliance at the University and college level, all requirements are met for FSU Global Pathways and international travel, and travel arrangements are coordinated for group participants, to include faculty.
• Promotes an atmosphere of teamwork in accomplishing the mission and goals of the Department of Behavioral Sciences and Social Medicine to include participating in the delivery of support services for special projects, scheduled events or in meeting key department deadlines. Runs occasional errands in support of events and COM business activities requiring the operation of a motor vehicle.

• A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
• A valid State of Florida or Georgia Driver's License or the ability to obtain prior to hire.

• Ability to demonstrate effective customer service skills.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to meet project deadlines.
• Ability to perform accurately in a detail-oriented environment.
• Ability to perform basic mathematical calculations.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules, and regulations.
• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
• Knowledge of applicable computer applications and basic computer functions.
• Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034.

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check .

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: .