Job Description

SUMMARY
Support activities concerned with proposals, pricing, and contracts for sale of equipment, materials,
products, or services.

ESSENTIAL DUTIES/RESPONSIBILITIES
Contract Administrator to significant customers
Manage complex government and commercial contracts and subcontracts for supply, services, and
construction projects.
Develop and maintain customer relations.
Liaison between customers and subcontractors.
Ensure current awareness of market activity and customer requirements.
Discuss and identify new markets and technologies with customers and inform all necessary internal
parties.
Assist in bid and proposal activity by reviewing proposal after bid/no bid decision is made.
Review final quote file for accuracy, completeness, and conformity.
Follow up with customer on award status of contract/purchase order.
Review terms and conditions on contracts to insure completeness, accuracy, and conformity.
Ensure all certifications and representative reports and other exhibits required for contractual compliance
are prepared, maintained and when necessary, submitted to customer or proper authority.
Monitor customer contract/purchase order with respect to scheduling, budget, changes, and customer
requirements.
Provide customer with contract/purchase order status.
Interface with functional departments involved in customer contract/purchase orders through completion
of the contract/purchase order.
Initiate and analyze job status reports with respect to labor and material budgets, material details, shipping
status and overall monitoring of the contract/purchase order.
Submittal of Potential Change of Scope form which provides early notice to customers that a change to
the project may affect budget and/or schedule. Ensure PCS form is reviewed by Atec management and
submitted to customer in timely manner.
Submittal of Change of Scope which provides notice to customers that a change to the project may affect
budget and/or schedule. Ensure COS is reviewed by Atec management and submitted to customer in
timely manner. Work with customer to ensure a contract modification is provided and then
communicated to Atec (subsidiaries, suppliers, etc.).
Request, review and implement modifications to or extensions of contracts or amendments of
solicitations.
Prepare and submit government forms for export when required.
Update Contracts Manager on contract issues.
Advise all necessary departments of contractual rights and obligations.
Check contract files for proper maintenance, documentation, and other necessary paperwork.
Ensure all contract/purchase orders and modifications are properly implemented into electronic system.
Issue Contract Management instructions as necessary to properly inform other departments of special
requirements.
Resolve financial issues with customer.
Review and submit invoices to customer as necessary.
Assist with export regulations compliance (ITAR and EAR), Foreign Corrupt Practices Act (FCPA) and
perform customer screening using the government Denied Person's List.
Assist with obtaining and compiling reports for the Quarterly Report and Board Meetings.
Coordinate all necessary functions with PMs.
Assist PMs with all project processes.
Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work
environment.
Ensure activities are conducted in accordance with Atec International Standards Organization
(AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

SUPERVISORY RESPONSIBILITIES
N/A

AS9100/ISO SPECIFIC DUTIES
Be familiar with and understand Atec Quality Policy and company objectives.
Understand required AS9100/ISO specific Procedures and Work Instructions.
Complete all records required by Procedures and Work Instructions.
Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM,
Suggestion box, etc.).
Participate in AS9100/ISO training as required.
Cooperate with Auditors.
Report any deviations to appropriate area manager/supervisor.

EDUCATION AND/OR EXPERIENCE
Associate degree from two-year college or technical school; or five (5) years of experience in
aerospace/military, energy services, contract administration or manufacturing environment; or
combination of education and experience.
Customer service experience is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS
N/A

PHYSICAL DEMANDS
Employee is regularly required to sit, stand, and walk.

WORK ENVIRONMENT
Noise level in the work environment is usually moderate.
Extended work hours and/or travel may occasionally be required.

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