Job Description

Administrative Assistant I - Special Education - Vacancy ID: 225810

Vacancy Details

Title

Administrative Assistant I - Special Education

School/Building

District Office Building - Special Education Department

Number of Openings

1

URL

Close Date (11:59 p.m. Central)

Open until filled

Contact

Name

Jackie Hauser

Title

Director of Special Education

Email

jlhauser@gbaps.org

Phone

920-448-2136

Website

Position Details

Position Start Date

As soon as possible

Salary/Wage

Competitive salary and benefits

Terms/Schedule

8:00 a.m. - 4:00 p.m. Mon-Fri; 7.5 hrs/day; (12 months)

Appointment Type

Full Time

Description

The Green Bay Area Public School District is seeking an Administrative Assistant I - Special Education interested in joining our knowledgeable and collaborative staff in the Special Education Department at the District Office Building. The purpose of this position is to support the Special Education Department in managing and archiving Individualized Education Program (IEP) paperwork. The Administrative Assistant I - Special Education would review paperwork to make sure IEPs are compliant. This role would cover the East quad during the regular school year and support the Early Childhood department in the summer. We encourage those seeking a new professional opportunity to apply today!

Essential Functions:

• Follows the Core Values of the Green Bay Area Public School District as a driver of our words and actions.
  • Excellence: Students and educators analyze, pursue learning, research, think creatively and work independently and/or collaboratively while applying their knowledge, abilities and skills with depth and critical thinking to both familiar and unfamiliar situations.
  • Engagement: Active and enthusiastic involvement in and out of the classroom.
  • Equity: Systems and procedures we use to place students into nurturing and rigorous settings where students’ cultural approaches are honored and students are empowered to fully use their capacities. Equity enhances the quality and accessibility of opportunities.
  • Integrity: Demonstrating fairness in judgment and action.
  • Responsibility: Fulfilling obligations in a dependable manner and accepting consequences.

• Reviews special education IEPs for completeness and accuracy.

• Archives special education paperwork and prepares the paperwork for distribution to district staff, students and parents/guardians.

• Prepares and maintains classlists, case manager information and related services lists for the assigned schools.

• Prepares paperwork to assure accuracy for state reporting deadlines.

• Maintains pertinent data in the special education and student information systems

• Completes transportation requests to send to the Transportation Department updates information about transportation in the student management system.

• Runs reports in the special education data management system to make sure information is accurate and reported timely.

• Monitors the process of transfers in and out of the district for students with disabilities.

• Uploads health documents and releases of information in the student management system.

• Maintains confidentiality in verbal, written, and electronic communication.

• Communicates with various special education staff on paperwork and caseload needs.

• Performs all other additional duties as assigned by the supervisor.

Working Conditions:

• Work involves disruptions of daily schedule.

• Work involves frequent deadlines under pressure.

• Work requires flexibility in adjusting to continuously changing situations.

• Work entails a flexible daily schedule.

• Work involves maintaining confidentiality.

Qualifications

Qualifications Required:


Education:

• High School Diploma

Experience:

• Minimum of one year of office assistant experience

Skills:

• Excellent communication and interpersonal abilities

• Strong organizational skills and attention to detail

• Proficiency in computer skills typical in an office environment

• Experience working with electronic forms of communication

• Experience operating modern office machines, including latest technology (i.e., network printers, comuters, fax machines, etc.)

Qualifications Desired:


Education:

• Associates Degree

Experience:

• Three years of office assistant experience

• Experience working in a public school system in Wisconsin

Knowledge:

• Competence with Infinite Campus, GoIDEA and Google Suite

• Background knowledge of Individualized Education Program paperwork

Candidate Requirements

Additional Requirements

• Cover Letter
• Resume
• Letters of Recommendation
• Custom Questions

Job Tags

Full time, Summer work, Flexible hours,

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