Accounts Payable & Receivable Specialist & Admin Coordinator Job at Total Aviation Staffing, LLC, San Antonio, TX

eG5vcUpmUjNPTlZGVmVNYnlXaHlaVW83WHc9PQ==
  • Total Aviation Staffing, LLC
  • San Antonio, TX

Job Description

  Company Summary:

Our client is a distinguished organization in the heart of the finance and administrative industry. Committed to innovation and excellence, the mission is to streamline operations and provide unmatched services to its clients. With a focus on integrity and teamwork, the company values employees who are keen on driving growth and efficiency in the workplace.

Overview of the Role:

Join our client as an Accounts Payable & Receivable Specialist & Admin Coordinator, where you'll be pivotal in supporting finance, operations, and administrative activities. Perfect for those eager to multitask, this role is ideal if you're experienced with data entry and accounting systems and skilled in communication. You’ll be ensuring the smooth operation of day-to-day tasks while contributing to the organization’s success.

 

Responsibilities:

  • Manage invoicing and collections for accounts, ensuring accuracy and timeliness.
  • Enter and maintain data in QuickBooks for precise account handling.
  • Maintain and update the Certificate of Insurance (COI) database for customers.
  • Organize and file sales tax certificates for streamlined processes.
  • Process vendor invoices and ensure proper filing and QuickBooks entry.
  • Review and approve invoices from labor contractors for accuracy and compliance.
  • Assist with contractor recruitment activities and maintain recruitment systems.
  • Perform data entry in Salesforce, Encore, and other internal systems.
  • Manage postage machine operations and ensure smooth mail handling.
  • Cover phone responsibilities as a backup receptionist for seamless communication.

 

Requirements:

  • Proficiency in QuickBooks and data entry systems.
  • Strong organizational skills and the ability to multitask effectively.
  • Familiarity with Salesforce and Encore systems is a plus.
  • Excellent communication skills and attention to detail.
  • Experience in billing, collections, and administrative tasks preferred.

 

Benefits & Perks:

  • Opportunity to work in a dynamic, supportive team environment.
  • Professional growth with a company that values initiative and team contributions.
  • Competitive salary with a focus on work-life balance.

 

If you're ready to leverage your skills in a fast-paced and collaborative setting, we encourage you to apply. Seize this chance to grow with a company that supports your professional aspirations. We look forward to welcoming you to our client's team!

Job Tags

Full time, For contractors,

Similar Jobs

Get It - Healthcare

Supervising Physician - Remote Job at Get It - Healthcare

Position Overview Role: Physician for Urgent Care Telehealth Program Location: Fully Remote Schedule: Flexible scheduling options available Compensation: Hourly rates range from $112 to $120, with additional pay for supervision and night/weekend work Additional... 

Muv Fitness

Fitness Consultant Job at Muv Fitness

 ...Mv Fitness is in the RESULTS business! With our expansion plans, hiring quality staff is essential for our growth! A Mv Fitness Consultant has to be the best in the business. A Fitness Consultant is the first contact a potential member will have with our company. The... 

Vail Mountain

Spa Massage Therapist Job at Vail Mountain

Create Your Experience of a Lifetime! Come work and play in the mountains! Whether its your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections...

First Soft Solutions

Oracle Database Administrator Job at First Soft Solutions

 ...We are actively hiring for Oracle Database Administrator ( Top secret clearance) Main Skills for this position: Oracle DB 19 c or higher RAC 19c Golden Gate 12c Data guard Migration of Databases Duration: Long term Candidate needs to have Active TopSecret... 

Carnegie Mellon University

Associate Vice President & Chief Risk Officer - Enterprise Risk Management | Carnegie Mellon University Job at Carnegie Mellon University

 ...Mellon University seeks a dynamic, collaborative, and visionary industry leader to serve as its next Associate Vice President and Chief Risk Officer. The Associate Vice President and Chief Risk Officer (CRO) at CMU will lead the Enterprise Risk Management (ERM) department...